Email Archiving for Dummies: e-mail archiving software

September 30, 2009 by Marie Claire

Email Archiving Basics

Email archiving is a stand-alone IT application that integrates with an enterprise email server, such a Microsoft Exchange or Lotus Domino. In addition to simply accumulating email messages, these applications index and provide quick, searchable access to archived messages independent of the users of the system using a couple of different technical methods of implementation. The reasons a company may opt to implement an email archiving solution include protection of mission critical data, record retention for regulatory requirements or litigation, and reducing production email server load.

The core function of an email archiving application is to capture and preserve all email traffic flowing into and out of the email server so it can be accessed quickly at a later date from a centrally-managed location. There are email archiving applications to support most major email messaging systems, and they can be installed in-house or they can be outsourced to a hosted service.

In addition to email and attachments, some email archiving applications can also archive additional aspects of a mailbox including public folders, offline PST files, calendars, contacts, notes, and associated metadata and context. Email archiving applications accomplish the capture of email content on magnetic disk storage in one of two methods. One method is to capture email directly from the email application itself. (e.g. Microsoft Exchange, IBM Domino, Novell GroupWise, Sendmail, Imail). The alternative method captures email content during transport via an agent installed at network gateway.

Email Archiving Software

The typical business email user sends and receives 600 emails in a week. Those emails rapidly take up your Microsoft Exchange Server, which in turn, gets slower. The solution is a smart email archiving solution.

Email is critical to your small to medium sized business' communication, but it brings with it a host of new problems; dealing with storage limits, periodic backups, problematic PST files, access to old emails and regulatory compliance or eDiscovery requests just to name a few. Failure to address these problems effectively can bring serious repercussions.

According to recent research a typical corporate email account will generate about 4.3 GB of electronically stored information (ESI) per user/year, most of which needs to be preserved. Metalogix can help organizations store and manage this messaging and its related information while controlling growth, enforcing policies for compliance.

Metalogix provide an award winning content migration and archiving software that enables organizations to migrate, manage and archive enterprise content to ensure availability, regulatory compliance, efficiency and cost effectiveness.

Professional Archive Manager for Exchange email archiving solution by Metalogix drives email archiving by communicating with the Microsoft Exchange Server. Storage of the emails and their attachments is directed away from the overworked Microsoft Exchange Server and onto separate, inexpensive storage. The archived emails can be easily retrieved and restored with a few simple clicks. With Professional Archive Manager for Exchange email archiving solution, the time consuming task of archiving email just got easier.

To archive email, single instance storage technology is employed. Communication through active directory ensures a balanced cooperation between corporate internal systems and Professional Archive Manager for Exchange email archiving solution.

Metalogix Professional Archive Manager (PAM) will virtually eliminate the pains you experienced with PST management and email bloating. The workload on your mail system will decrease dramatically, helping to decrease support calls for all mail-related issues. The web mail integration of the product is extremely user friendly and will not require any extensive training for your organization. The added bonus of eDiscovery/compliance will really help with decreasing times associated with auditing for your organizations financials.

Metalogix is the exact solution for your email archiving needs. Metalogix Software delivers award-winning content migration and archiving software that enables organizations to migrate, manage, and archive enterprise content to ensure availability, regulatory compliance, efficiency, and cost effectiveness. It supports its more than 2,000 customers worldwide from seven office locations; Boston and Dallas (US), Vancouver and Halifax (Canada) London (UK), Bratislava (Slovakia), and Schaffhausen (Switzerland). Originally founded in 2001, Metalogix of Canada merged with the archiving business of H & S Software in 2008. Profitable and privately held, Metalogix’s investors include Insight Venture Partners and Bessemer Venture Partners.

(Personal Finance Management Guide by Marie Claire Cooper. It's all about good reading and smart information.) http://personal-finance-management.blogspot.com/

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